Exhibit Hall Opportunities


Exhibit Hall

Update 1/12/17:  The Exhibit Hall is now full for 2017!

The 2017 TWS-WS Exhibit Hall will be located in the Naples Foyer and the Sorrento Ballroom – the hub of our meeting!   Exhibitors are guaranteed to have maximum interaction with the 600+ meeting attendees who will gather in this area for the Concurrent Sessions, Plenary & Keynote talks, daily refreshment breaks,  informal seating areas, event registration, message boards, raffle prizes, Silent Auction, as well as the evening receptions and more. (Edited, 10/31/16.  An unprecedented number of abstracts were submitted this year – we have expanded our meeting space to accommodate more Attendees, Posters, Oral Presentations and Exhibitors.)

Exhibit Hall Schedule:

  • Tuesday Setup:  1:30-3:00pm
  • Tuesday:  3:00pm-8:00pm
  • Wednesday 7am-7pm
  • Thursday 7am-8pm
  • Friday 7am-12Noon
  • Friday Tear down:  12Noon-1:30pm

Exhibit Hall Details:

  • Each exhibit space includes one 8’ x 30″ table and 2 chairs.  Please note that electrical connections, telephone lines and/or wired internet connections are available at an additional cost.  (Please make arrangements directly with the Event Coordinator, Candace Renger).  We will do our best to accommodate artists with their special booth requirements.
  • Sponsorship and Exhibitor requests must be received by January 1, 2017 to be recognized in our printed materials.  Please send ads in .jpg format saved at 100% of the ad size at 300 dpi.
  • As in previous years, exhibitors will be asked and encouraged to donate goods or services to our annual raffle and / or silent auction. This is optional and agreement to do so will not reduce the table registration cost.
  • A security guard will watch over the Exhibit Hall on Tuesday, Wednesday and Thursday evenings.
  • Exhibit space is limited and will be allocated on a first-come, first-served basis, determined by date when registration and payment are received. All decisions on exhibitor placement and approval are solely at the discretion of TWS-WS.
  • If you plan to ship your exhibit materials or merchandise in advance, please contact the hotel to inquire about space restrictions, timing, and charges.  Phone:  (866) 821-9996
  • Exhibitors are eligible for discounted room rates at the Peppermill Resort on a limited, first-come, first-serve basis. Reservations must be made by January 23, 2017 to receive the discounted rate.  For more information:  http://tws-west.org/reno2017/?page_id=72

Exhibit Hall Costs

Exhibit Hall Vendor – $500 for For-Profit Companies (or) $300 for Nonprofits (or) 20% of Sales for Artists w/ $60 minimum/$300 maximum

  • Complimentary meeting registration for ONE person
  • Ticket for one to the Student-Professional Lunch on Thursday
  • High traffic table in the Exhibit Hall
  • Link to your website on our meeting website Exhibitors page
  • Recognition on our website and in our meeting program book as an Exhibitor
  • Participation in the Thursday Career Fair

Career Fair Table – $100 

  • A table in the Thursday Career Fair
  • Recognition on our website and in our meeting program book as a Career Fair participant
  • Link to your website on our meeting website Career Fair page
  • Ticket for one to the Student-Professional Lunch on Thursday

Click here for information on Sponsor packages:  http://tws-west.org/reno2017/?page_id=59

Thank you for your interest in participating in this event and we look forward to seeing you at the 2017 Annual Meeting!  You may sign up to become an Exhibitor (or Sponsor) through the online registration form, or by contacting our Meeting Planner at the email or phone number below.  Thank you for your consideration.

Candace Renger, Meeting Planner
candace.renger@gmail.com (510) 684-8590

Peppermill Floor Plan - with The Edge